On receipt, each asset is assigned a unique serial number and this is recorded on the asset and in the non-current assets register.

When the asset arrives, a goods received note (GRN)is completed which details the nature of the expenditure (i.e. whether it is capital or revenue), and the GRN classification is reviewed and initialled by a responsible official. Copies of the GRNs relating to capital expenditure are then submitted to the finance department for updating of the non-current assets register.

Periodically, internal audit undertakes a review of assets in the register and compares them to assets on site, using the serial number to confirm existence of the asset.

Access to the non-current assets register is restricted through passwords to a small number of staff in the finance department.