M: Is the room ready for the meeting, Ms. Smith? W: Yes, Mr. Wright. I've put the Minutes Book, 1__________and some paper and pencils on the table. M: Have the members been notified? W: Yes, sir. I have given the 2________informal notice of the meeting either by telephone or by memo. M: Great! Also, a 3__________should be made for each meeting. All papers on the matters to be discussed are put into this folder. There should also be copies of 4_______a list of group members, drafts of resolutions, if any, and the minutes of the last meeting. W: Yes, sir. All this is done. Here is a copy of the agenda that's been prepared M: Great. Have you prepared the minutes from the last meeting? W: Yes, sir. I have prmeetinglmempecessary materials. I have also prepared a 5________ M: Excellent. Ainterestedepartiesas been adjourned, please inform the of any action taken. Write up the 6_______in duplicate. W: OK, I'll do that.